The BuiltRight Method
Four steps. One system your team actually uses.
Most small companies don't need a recruiter. They need a process everyone agrees on, set up in a tool they already own, and managers who know how to use it. Here's how we get you there in about six weeks.
- 01
Align
Week 1Leadership agrees on what a great hire looks like before anyone posts a job.
What happens
- A 90-minute session with the owner and key managers
- For each role: the outcomes that matter in the first year
- Who decides, who interviews, and how fast
Your time
About 90 minutes
Why it matters
Most bad hires start here. When the people interviewing want different things, every candidate looks wrong to someone.
- 02
Build
Weeks 2 to 5We turn those decisions into a working system, set up in the tool you already pay for.
What happens
- A one-page process map, from request to first day
- Job descriptions and scorecards for each role
- Structured interview guides with the questions and what good answers sound like
- Pipeline stages, templates, and offer steps set up in your applicant tracking system
Your time
One 30-minute review a week
Why it matters
A process that lives only in a binder never gets used. It has to be built into the tool your team opens every day.
- 03
Train
Week 6Your managers learn to run structured interviews and make the call together.
What happens
- Two live sessions for up to 10 people
- Practice interviews using your own scorecards
- How to run a debrief that ends in a decision
Your time
Your managers, about 4 hours total
Why it matters
Untrained interviewers hire people they like. Trained ones hire people who can do the job.
- 04
Run
From then onYou run it. We stay close if you want us to, and step in on the roles that are genuinely hard.
What happens
- A written playbook so new managers can follow the process
- Optional Hiring Partner support each month
- Flat-fee searches for hard roles, run through your system
Your time
As much or as little as you need
Why it matters
The system should fill your everyday roles without us. That's the point.
Works with what you have
Use what you have, or start fresh.
We set everything up in the applicant tracking system you already pay for. If you bought one and never set it up, you're in good company. That's the most common thing we see.
No system at all? We pick a low-cost one that fits your size and set it up as part of the Build, at no extra charge. You pay the software company directly, with no markup from us.
- A hiring process written down and agreed on by leadership
- A scorecard and interview guide for every role you hire
- Your applicant tracking system set up and actually in use
- Managers who interview the same way and decide faster
- A playbook so the process survives when people change
- Fewer agency fees, starting with your next hire
Questions
Questions about the process.
How much of my time does this take?
About 90 minutes for the alignment session in week one, then a 30-minute review each week of the Build. Your managers spend about 4 hours in training.
What if we're hiring right now?
Good. We build the system around the roles you have open, so you use it on live hires right away instead of waiting until it's finished.
We don't have an applicant tracking system. Is that a problem?
No. Starting from scratch is often easier than fixing a system nobody set up. First we check whether your payroll provider or PEO already includes one. If not, we pick a low-cost option that fits your size and hiring volume, and set it up as part of the Build at no extra charge. You pay the software company directly, with no markup from us.
What happens if leadership can't agree?
That's exactly what the Align step is for. If it turns out leadership isn't willing to agree or follow the process, we'll tell you plainly. No system can fix that, and we'd rather say so than take your money.
Start with a free 20-minute review.
We'll look at how you hire today and tell you which step would make the biggest difference first.